CLEARMEADOWS COMMUNITY ASSOCIATION
MINUTES for HOMEOWNERS MEETING
January 9, 2019
(These minutes will be corrected/approved at the next meeting)
MEMBERS PRESENT
• Carol Ivey, President
• Gary Moore, Director absent with notice
• Chris White, Treasurer
• George Chinakos, Director attended by phone
• Steven Wehrman , Vice President
Meeting convened at 6:30 pm.
HOMEOWNER INPUT
One homeowner attended.
MINUTES
The minutes from October 10, 2018 were approved and will be posted on the AMS and
Clearmeadows website.
TREASURER’S REPORT:
Chris noted all as usual. Board is requesting what the new interest rate would be on the CD at
Alliance which matures in May this year with an eye to moving it back to a local entity probably
Edward Jones so all those CDs will be in one place and easily accessible.
NEW BUSINESS:
The board appreciates architectural request information not previously part of the meeting
reports.
In the meeting report, the board would like the compliance report after a tour consisting of
only new reports with name, address, non-compliance issue, and which letter sent.
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Hardship tracking spreadsheet appreciated but Board would ask that AMS delete from the
report the names of the people who have been ascertained as home owners not renters for
example PO Box owners who are board members.
RESOLUTIONS: to be reviewed and changed or approved in a meeting so can be mailed to
homeowners with annual assessment coupons.
LANDSCAPING
TREES REMOVAL
Trees removed without city permits and AMS approval will be reported the city forester for
action, and non-compliance process will be implemented. AMS did a tour and noted six or
seven trees that had been removed but not replaced and sent those addresses in an email to
Nick, the City Forester, at his request so that the city could take action. A note: without notice
to AMS as many homeowners a dozen or more removed trees causing complaints from fellow
homeowners. At the end of summer most of those trees were replaced by Friends of Trees. A
commendable action but it would’ve helped if AMS had been informed so they could tell the
people complaining of the plans.
PACIFIC LANDSCAPE ITEMS
Pacific Landscape proposal for crane fly and moss preventative application was approved by the
board and signed proposal sent to a AMS. The amount was $274 up considerably from last
year‘s application of $216.
CLEARMEADOWS CITY PARK:
City Park plans reported by Stephen including adult work- out area, expanded play park,
benches, flowers etc.
Steve also reported that he applied for and received a mini-grant to place dog waste stations in
the park.
Carol has found a volunteer who is willing to fill the dog bag and disposal station as required by
the grant which is in the final process of grant approval
CLEARMEADOWS SECOND ANNUAL COMMUNITY GARAGE SALE
The Garage sale date tabled until next meeting February 20.
CLEARMEADOWS WEBSITE
The revised website will allow us to increase communication with owners who would like to
help and participate with park activities.
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Anyone interested in commenting on anything related to the community is encouraged to
connect by going to Clearmeeadows.org or Clearmeadows.com and fill in the contact form
listed on the left menu column.
EXECUTIVE MEETING
Meeting adjourned to Executive Session at 8:15 p.m. to discuss homeowner requests.
Executive session closed and the Board meeting reopened at 8:50. The Board approved the
following Owner requests:
Lot A111-03: Updated payment plan was approved.
Lot C325-01: Updated payment plan was approved.
Meeting ended at 8:55pm.
Next meeting will be Wednesday February 20, 2019.
ONGOING ISSUES
Community fence. As volunteer time permits, homeowners will be notified to correct issues on
their side of the community fence regarding rotting boards and fence pushing out onto
sidewalk area due to soil, vegetation, and rocks being placed against it.
VOLUNTEERS
Thank you to Kyle, Chris, Kevin, and Carol for putting out the signs as notice of meetings.
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