August 1, 2018
(These
minutes will be corrected/approved at the next meeting)
·
Carol
Ivey, President
·
Gary
Moore, Director absent with notice
·
Chris
White, Treasurer
·
George
Chinakos, Director
·
Steven
Wehrman , Vice President, absent with notice
·
Pam
Halse, AMS rep for Clearmeadows
Meeting convened at 6:35pm.
HOMEOWNER INPUT
A homeowner attended again this month and
wants the association to do something about neighbor’s camera surveilling his
backyard and blowing leaves into his yard and the street. The board provided
information on limitations on HOA action and that it was neighbor-to-neighbor
issues rather than non-compliance issues.
Decision made that there will be an E-blast seasonally
that tree debris disposal is the responsibility of each homeowner and the city
rule is that leaves, branches, and seed pods
must not to be deposited into the street which
blocks storm drains.
The
sole homeowner left shortly thereafter.
Another
homeowner visited for interest.
The minutes from June were approved as corrected
and will be posted on the AMS and Clearmeadows website.
GRAFFITI
The pocket park was vandalized with graffiti and also the path to nowhere on the south
side of Clearmeadows. It was approved that Carol would be reimbursed for spray
paint to paint the bench, and to cover up the paint on the tar path, and gray
to paint over the graffiti on the path fence and Carol volunteered to do the
painting and has done the graffiti repeated on the path to the chain link south
fence.
The collection resolution proposed by the
attorney was analyzed and discussed.
The Board discussed and revised the Collections resolution. Two more resolutions were approved for revision and mailing to homeowners in the notice of the Annual Meeting.
TREASURER’S REPORT:
Chris reported nothing unusual in the
financial reports. Chris will be going to Riverview to move the CDs to another
bank for improved interest rates on CDs FDIC insured. Board approved the
concept of keeping the investments local brick and mortar institutions.
The Clearmeadows annual garage sale signs
were completed and Chris tendered the bill for reimbursement to Pam for
$173.72. This was approved at the last meeting.
Pam reviewed the 2019 budget and it was passed
unanimously.
It was noted that the landscaper contract had a significant
increase and Pam will make a request for at least two other bids.
TREE ROOTS CUTTING The board wants the tree root cutting to help with lifting of sidewalks
on 20th and 176th to be pursued and Carol will try to get on that
project as promised with Pacific Landscape.
TREES REMOVAL
Trees removed without city permits and AMS approval will
be reported the city forester for action.
PACIFIC LANDSCAPE
ITEMS
Pacific Landscape contracts for the bio swale
required by the city and aeration to improve
absorption of irrigation water in the common areas were signed. Pacific is
delayed due to the City backlog of permit requests.
To be continued--Steve is working on a picnic for the 4th
next year.
Steve is researching the city park playground,
tables, and a summer porta potty and dog bag dispensing and disposal.
The website will allow us to increase communication with owners
who would like to help and participate with park activities or projects.
Anyone interested in commenting on anything related to the
community is encouraged to connect by going to the Clearmeeadows.org or
Clearmeadows.com and fill in the contact form listed on the left menu column.
The Clearmeadows homeowners’ website is now
functioning properly. Any problems noted need to go through Website to the
board who will work with SmartSkill to correct any issues.
There will be future improvements, updates, posting of Minutes and maintenance each month expected to be between $25
and $50 a month. Some past homeowner’s suggestions are: better pictures, the
ability to E blast information to homeowners, and FAQs, an “Angie” type list of
vendors used by homeowners. E-blast is set up to get information out to
homeowners signing up for such when homeowners send a message via
Clearmeadows.com.
Also planned
is a survey system for question to gather homeowners’ opinions.
AMS has been asked to provide the e-mail addresses
of homeowners who have given permission to receive community e-blasts.
EXECUTIVE MEETING
No homeowners were in attendance and Pam noted decisions made on two hardship
decisions.
Meeting ended at 8:55pm.
Next meeting will be Wednesday September 12 and is the annual Homeowner’s meeting to be
followed by regular meeting..
Community fence. As
volunteer time permits, homeowners will be notified to correct issues on their
side of the community fence regarding rotting boards and fence pushing out onto
sidewalk area due to soil, vegetation, and rocks being placed against it.
VOLUNTEERS
Thank you to Kyle, Chris, Kevin, and Carol for putting out the
signs as notice of meetings.