June 12, 2018
(These minutes will be corrected/approved at the next meeting)
· Carol Ivey, President
· Gary Moore, Director absent with notice
· Chris White, Treasurer
· George Chinakos, Director attended by phone
· Steven Wehrman , Vice President
· Pam Halse, AMS rep for Clearmeadows
Meeting convened at 6:35pm.
One homeowner attended and wants the association to do something about dogs off leash but already was called into animal control and a neighbor’s camera surveilling his backyard and objecting to the restriction on signs and a difficult neighbor blowing leaves into his yard. The board provided information on limitations on Board action and that it was neighbor-to-neighbor issues rather than non-compliance issues. The sole homeowner left shortly thereafter.
The minutes from May were approved as corrected and will be posted on the AMS and Clearmeadows website.
The AMS manager of noncompliance tours who is very familiar with Clearmeadows was reassigned but Pam said she would try to keep her in place since she is so familiar with the development and efficient and the tours get done of all 416 homes in about two hours and since a board member goes along, that efficiency is very much appreciated.
The pocket park was vandalized with graffiti and also the path to nowhere on the south side of Clearmeadows. It was approved that Carol would be reimbursed for spray paint to paint the bench, and to cover up the paint on the tar path, and gray to paint over the graffiti on the fence and Carol volunteered to do the painting.
The board approved renewing Clearmeadows insurance policy
The collection resolution proposed by the attorney was analyzed and discussed. The board agrees professionals have the skills to create legal documents and previous resolutions may be incorrect.
CM attorney revised resolutions and Pam provided them. The Board discussed and revised the Collections resolution, Pam will e-mail the revision to be finally approved at the next meeting. The Board unanimously rejected the suggestion of an ARC application fee. The other resolutions were tabled for next meeting.
Chris reported nothing unusual in the financial reports. Chris will be going to Riverview to move the CDs to another bank for improved interest rates on CDs FDIC insured.
The Clearmeadows annual garage sale signs were completed and Chris tendered the bill for reimbursement to Pam for $173.72. This was approved at the last meeting.
TREE ROOTS CUTTING The board wants the tree root cutting to help with lifting of sidewalks on 20th and 176th to be pursued and Carol will get on that project as promised with Pacific Landscape.
Stephen is discussing with Reserve Study Brian re: connecting with the County or City about deeded owner of that small strip once the model home.
Trees removed without city permits and AMS approval will be reported the city forester for action.
PACIFIC LANDSCAPE ITEMS
Pacific Landscape contracts for the bio swale required by the city and aeration to improve absorption of irrigation water in the common areas were signed.
Proposed and accepted that the options proposed annually by Pacific Landscape be approved at one time annually.
Tree removal / replacement approval requirements were changed because Clearmeadows board cannot supersede city permission or denial of street tree removal and replacement. The homeowner must get city permit which is given to TMG/ AMS management to be put in the file for future reference in case somebody reports the tree being removed or it is noted during a compliance tour and at that point the homeowner may proceed with tree removal per city instructions.
Steve is working on a picnic for the 4th next year.
Steve is researching the city park playground, tables, and a summer porta potty
Steve also reported that he applied for AND received a mini-grant to place dog waste stations in the park. Steve will provide volunteers/hours to maintain the stations.
The Garage sale went off as planned and except for a shower in the AM one day, the weather cooperated. Note from Carol-it was so nice to meet a few homeowners.
The revised website will allow us to increase communication with owners who would like to help and participate with park activities.
Anyone interested in commenting on anything related to the community is encouraged to connect by going to the Clearmeeadows.org or Clearmeadows.com and fill in the contact form listed on the left menu column.
The Clearmeadows homeowners’ website is now functioning properly. Any problems noted need to go through Website to the board who will work with SmartSkill to correct any issues.
There will be future improvements, updates, posting of Minutes and maintenance each month expected to be between $25 and $50 a month. Some past homeowner’s suggestions are better pictures, the ability to E blast information to homeowners, and FAQs, an “Angie” type list of vendors used by homeowners. E-blast is set up to get information out to homeowners signing up for such when homeowners send a message via Clearmeadows.com.
Also planned is a survey system for question to gather homeowners’ opinions.
AMS will be asked to provide the e-mail addresses of homeowners who have given permission to receive community e-blasts.
CLOSED TO OPEN MEETING CONVENED AT 8:15.
Decisions homeowner reviews requests:
B353-2: Board agreed to require the $1,000 fine for an unauthorized rental.
The board agreed that the home with the failed sale C314-02 which is an unauthorized rental and the home must be relisted no later than June 15 . A first $1,000 fine to be filed and collection begun in a month. Homeowner not forthcoming with requested documentation.
Executive session closed and Board meeting reopened at 8:50. Carol will send action items to Pam via NOTES.
Meeting ended at 8:55pm.
Next meeting will be Wednesday July18.
Community fence. As volunteer time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.
Thank you to Kyle, Chris, Kevin, and Carol for putting out the signs as notice of meetings.