March 14, 2018
(These minutes will be corrected/approved at
the next meeting)
·
Carol
Ivey, President
·
Gary
Moore, Vice President absent with notice
·
Chris
White, Treasurer
·
George
Chinakos, Director attended by phone
·
Steven
Wehrman, Director
Meeting convened at 6:35pm.
HOMEOWNER
INPUT
Four homeowners attended.
Concerns discussed were
park improvements, social events in the park, billing by TMG to new homeowners
(Lori will call TMG) website, CD possibilities.
The minutes from
the December 6th meeting were approved as provided.
The board approved contracting with Ms. Bagby for legal work.
The initial request is to review the collections resolution and suggest
revisions. The second request will be completion of all resolutions time to be
included in the annual meeting notice which goes out in August to all
homeowners. Final Resolutions will be
posted on the Clearmeadows and TMG website.
Board approved Pacific Landscape management's proposal for
European crane fly control in all lawn areas for $229.81.
Owners
expressed an interest in Easter egg hunt in the park. Steve
reported that we are working towards that goal, unfortunately he was unable to
organize the Easter activity this year.
Steve
is working on a picnic for the 4th of July.
The
revised website will allow us to increase communication with owners who would
like to help and participate with park activities.
Anyone
interested in commenting on anything related to the community is encouraged to
connect by going to the Clearmeadows.org or Clearmeadows.com website and filling
out the form listed on the left menu column.
Steve is researching the city park playground, tables, and a
summer porta potty.
Steve also reported that he applied for a mini-grant to
place dog waste stations in the park. Steve will provide volunteers/hours to
maintain the stations. The proposal was discussed and approved by the board.
Board ratified the contract and billing for SmartSkill for $300
approved for renovating the Clearmeadows.com and Clearmeadows.org website. An itemized statement will go to TMG at the end of the
month. The Clearmeadows homeowners’ website is now functioning properly. Any
problems noted need to go through website submission form. This form emails the
members of the board who will work with SmartSkill to correct any issues. There
will be future improvements, updates,
posting of Minutes and maintenance each month expected
to be between $25 and $50 a month. Some past homeowner’s suggestions are better
pictures, the ability to e-blast information to homeowners, and FAQs, and an
“Angie” type list of vendors used by homeowners.
The board and homeowners at the meeting disagreed with TMG's
assessment of the "failed" website and the subsequent e-blast
advising homeowners that the website was not useable.
There will be an E blast going out from TMG informing the
homeowners the problems were temporary and the website is managed by and for
the Clearmeadows
homeowners and is up and running.
Reserve studies are required for Associations to be funded for
future expenses.
The Board approved contracting with reserve study update.com LLC for current future reserve studies and recommendations at a
considerable savings.
Brian Owens presented to the board. Attending homeowners and the
signed contract will be forwarded to TMG. The board did not feel the discussion
was confidential so it was not done in executive session.
Two CDs are maturing, one for 18 months one for 6 months. The
board agreed to let them roll over or move the money into the savings account
but look into moving the money to higher interest rate CDs in brick and mortar
local establishments. The board agreed that Chris White has authority and
responsibility to move the CDs for a better interest rate but will keep the
board members informed.
Tree concerns and ownership:
The Park or Association strip of land at the SE corner of the
city park.
The City Urban Forester inspected the tree due to homeowner
concerns at C129-01 and said that the tree did not need to be removed. TMG is
connecting with the County or City about deeded owner of that small strip once
the model home.
Board approved proposal for moss control applications on all lawns.
Bio swale bids: They were difficult to compare and the board is
requesting TMG to ask for details so the board can adequately compare the bids,
specifically how much of all components such as rock, soil, sod, and hours of
labor. The proposals should also include the following language "the site
will be restored to previous condition including lawn, irrigation, shrubbery,
walkway, railings, and bench."
EXECUTIVE
MEETING
CLOSED TO OPEN MEETING CONVENED AT 8:15.
Decisions homeowner reviews requests:
B353-2: Board agreed to delay the $1,000 fine for an
unauthorized rental and watch that the home does go up for sale soon and that
there are no tenants.
The board agreed that the home with the failed sale C314-02, which
is an unauthorized rental, can remain rented. The $1,000 fine will be frozen
and the listing may lapse but the home must be relisted when the market is
better. Timing being close to when schools are out and people are moving.
Executive session closed and Board meeting reopened at 8:50pm. Carol will send action items to TMG.
Meeting closed at 8:55pm.
Next meeting request has been sent.
Community
fence. As volunteer time permits, homeowners will be notified and
asked to correct issues on their side of the community fence regarding rotting
boards and fence pushing out onto sidewalk area due to soil, vegetation, and
rocks being placed against it.
VOLUNTEERS
Thank you to Kyle, Chris, Kevin, and Carol for putting out
the signs as notice of meetings.