August 17, 2016

Members present:

Carol Ivey, President
Gary Moore, Director
George Chinakos, Director
Andrew Fadenrecht, Director
One Director position is Vacant

Also attended; Lynda DuLong, TMG manager
Pam Halse, our TMG manager

Regular meeting convened at 6:35 pm

Board welcomed Pam Halse who will be Clearmeadows TMG manager of our community.

Homeowner input, limited to 3 minutes each; total of 15 minutes of meeting time.

One Homeowner attended with comments on comments on e-mail web site regarding the condition of the city park..  Discussion on if there is anything that can be done to improve the city park.  .A lot of homeowners calling city parks might get a response and change.

Homeowners are encouraged to use the community web site [] for comments which go to the Board and TMG.

NOTE:  Anonymous E-mail inquiries cannot be handled. Homeowners can feel comfortable voicing their opinions directly to TMG by phone or mail. Courteous requests preferred.

Reading of the Minutes
For previous meeting was waived.  The Minutes were accepted as submitted.

Financial reports from TMG

JULY 2017

Operating Account Reconciliation

                        Beginning Book Balance 6/30/16                                                                   $117.913.96
Total Deposits July 2016                                                                                            $17,420.90
Checks written in July 2016
Check Number                        Description                                          Amount
1025                            TMG July Management Fee               (2,173.50)
100020                                    Pacific Landscape Management                     (1,089.42)
100021                                    City of Vancouver                                         (869.39)
100022                                    TMG July Office Supplies, Extra Mgmt        (122.76)
100023                                    Pairs Networks, INC                         (556.00)
100024                                    CAU                                                  (56.00)
1026                            TMG July Late Fees                           (15.00)
JE                                July Reserve Transfer                          (3,333.00)       
Total Expenses                                                                                    (8.215.07)
Ending Balance as of 7/31/16                                                             $127,119.79

Reserve Account Reconciliation

Beginning Book Balance 6/30/16                                                                   $27,774.32
Total Deposits June 2016
Interest Income                                                                                   7.15    
June Reserve Transfer                                                             3,333.00                                 
Total Income                                                                           3,340.15
Ending Balance as of 7/31/16                                                             $31,114.47

Certificates of Deposit
Riverview Bank
CD 1               Matures 9/1/2017                                50,500.15
CD 2               Matures           3/8/2017                                  50,667.70
CD 3               Matures           9/8/2016                                  50,373.16

            Total Certificates of Deposit                                                              $151,541.01

Delinquency Report review:
Vial Fortherinham (hereafter referred to as VF) is given list of delinquencies to review for collection. Reports are provided to Board members each month for review.
Business attended to:

Property ownership:

A strip of property opposite the city park on 182nd avenue at SE 23rd corner is being reviewed.  The board agreed to credit homeowner one quarter assessment to provide water to the strip which was once or is part of the city park and the city does not irrigate park property anymore.

Board agreed that determination of ownership of the above mentioned property and seven other properties noted as private drives for ownership and responsibility for maintenance. Board member will visit the original surveyors for an estimate of the cost.

Community fence will need washing this year-discussion delayed until next meeting.

Lynda went through the proposed 2017 budget and Board agreed to the numbers.  This budget will be voted on at the annual meeting.

Lynda went through the Reserve Study which projects monies needed to cover projected future expenses. 

Landscape status and proposals:

Board approved spider mite prevention on the cedars in the Pocket Park for $646.03.

Board approved removing two diseased cherry trees on 181 circle.  Replacement discussion tabled until next meeting as there is no irrigation.

Executive meeting: convened at 7:30.  Homeowners’ confidential requests regarding financials, violations responses etc. were discussed, action items recorded by Lynda of TMG.
Regular meeting reconvened at 7:50. Decisions made part of meeting.

 Next meeting WHICH IS THE CLEARMEADOWS ANNUAL MEETING : and will be followed with a regular board meeting.

Same place, Wednesday, September 21, 2016, 6:30.

The meeting adjourned at 8:45 pm.

Ongoing needs and Ideas: to serve as a reminder of possible projects;

Paint Palate: Board is still considering developing a professional palate f paint colors to simplify ARC requests for both the Board and the homeowner.

Postcards commenting on exceptionally well kept yards. Some have been sent.

Blog suggestion: Homeowner interest in developing a communication means via the internet to provide a way for homeowners to get acquainted and share ideas and issues.

WEB site addition; Homeowner comments on vendors they have used and how they felt about the quality of the work, maybe some helpful hints.  The Board would not be recommending them but it could save some homeowners’ time and effort in doing all the research to find a vendor who does a good job. 

FAQ’s on the WEB site.  For example, a homeowner was surprised that homeowners are responsible for the lifting sidewalks in front of their homes even though they belong to the city.  Homeowner suggested those who have signed up for e-mail notifications could get that information.  The city cites for sidewalks in dangerous condition.

Community fence: As volunteer time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.

Signs handling: (put out, pick up, store) needs new volunteers.  We thank the one homeowner who is handling one of the signs.  Three more are needed to provide sign handling to meet requirements for public notice. ANY VOLUNTEERS?