May 11, 2016

Members present:

Carol Ivey, President
Gary Moore, Director
George Chinakos, Director
Two Director positions are Vacant


Regular meeting convened at 6:30 pm

Homeowner input, limited to 3 minutes each; total of 15 minutes of meeting time.

Two homeowners attended for personal interest.  One has indicated an interest in serving on the Board.

NOTE:  Anonymous E-mail inquiries cannot be handled. Inquiries sent through reach all the Board members AND TMG. Homeowners should feel comfortable voicing their opinions directly to TMG by phone or mail. Courteous requests preferred.

Reading of the Minutes
For previous meeting was waived.  The Minutes were accepted as submitted.

Financial reports from TMG

Operating Account Reconciliation

                                Beginning Book Balance 3/31/16                                                                    $114,049.14
Total Deposits April 2016                                                                  20,150.80              $136,373.44

                Checks written in April 2016
Check Number                     Description                                                            Amount
1014                                       TMG March Management Fee                         (2,173.50)
100008                                  Pacific Landscape Management                     (1,089.42)
100009                                  TMG March Office Supp/Extra Mgmt           (685.00)
1015                                       Owner Refund due to Move out                       (75.00)
1016                                       TMG March Late Fees                                       (335.00)

JE                                            March Reserve Transfer                                    (3,333.00)
Total Expenses                                                                                                    (7,690.72)
Ending Balance as of 4/30/16                                                                                          $126,434.02

Reserve Account Reconciliation

Beginning Book Balance 3/31/16                                                                    $69,845.60
Total Deposits March 2016
Interest Income                                                                                                   6.23       
March Reserve Transfer                                                                                    3,333.00

Total Income                                                                                                       3,339.23
Ending Balance as of 4/30/16                                                                                          $73,184.83

Certificates of Deposit
Riverview Bank
CD 1                       Matures                 9/1/2017                                               50,500.15
CD 2                       Matures 3/8/2017                                               50,667.70
CD 3                       Matures 9/8/2016                                               50,373.16

                Total Certificates of Deposit                                                                                             $151,541.01


Delinquency Report review:
Vial Fortherinham (hereafter referred to as VF) is given list of delinquencies to review for collection. Reports are provided to Board members each month for review. VF is not doing as good a job of pursuing creditors as in the past and Lynda will check in with them and ask more activity.
Next meeting
\Lynda will be at the June 15 meeting nd can report on results.


Old Business:


Property ownership for a strip of property opposite the city park on 182nd avenue at SE corner is being investigated.  The board agreed to credit homeowner one quarter assessment to provide water to the strip which was once or is part of the city park and the city does not irrigate anymore.

Board agrees it may be feasible to deed strip to the property owner to eliminate further issues of upkeep and clarity of property ownership. Next step is to determine the cost of the legal work.

    Next meeting agenda item.


New Business:

Jon Bennet has resigned from the Board as he does not live in Clearmeaows any longer.  The Board will miss him and appreciated the time and skills he brought to the meetings.

Executive Care provided proposal for the replacement of the boards on the Pocket Park bench and hardware and paint the frame and stain the new cedar boards. The Board approve the bench repair for $617. 00 Plus tax.

EC also provided proposal for the remainder of the community fence around the city park and the Pocket Park.
The board approved the $46,991.40 which includes $250.00 to cover the required Vendor application by TMG to verify appropriate insurance, bond, and license.

Pacific Landscape submitted six landscape improvements.  The board tabled the decision until
next meeting..  Erik, the Pacific Landscape manager for Clearmeadows for several years,  has resigned and the new manager is still catching up with what service and on what schedule is to be provided to the community                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 .


Ongoing needs and Ideas: to serve as a reminder of possible projects;

Paint Palate: Board is still considering developing a professional palate f paint colors to simplify ARC requests for both the Board and the homeowner.

Postcards commenting on exceptionally well kept yards.

Blog suggestion: Homeowner interest in developing a communication means via the internet to provide a way for homeowners to get acquainted and share ideas and issues.

WEB site addition; Homeowner comments on vendors they have used and how they felt about the quality of the work, maybe some helpful hints.  The Board would not be recommending them but it could save some homeowners’ time and effort in doing all the research to find a vendor who does a good job. 

FAQ’s on the WEB site.  For example, a homeowner was surprised that homeowners are responsible for the lifting sidewalks in front of their homes even though they belong to the city.  Homeowner suggested those who have signed up for e-mail notifications could get that information.  The city cites for sidewalks in dangerous condition.

Community fence: As volunteer time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.

Signs handling: (put out, pick up, store) needs new volunteers.  We thank the one homeowner who is handling one of the signs.  Three more are needed to provide sign handling to meet requirements for public notice. ANY VOLUNTEERS?

Executive meeting: convened at 7:15.  Homeowners’ confidential requests regarding financials were discussed.
Regular meeting reconvened at 7:45. Decisions made part of meeting.

 Next meeting will be June 15, 2016, a Wednesday.

The meeting adjourned at 8:00 pm.