Clearmeadows Community Association
Annual Meeting Minutes

Wednesday, October 28, 2015
Location:  Vancouver Fire, Station 9
17408 SE 15th Street Vancouver, WA  98683

Establishment of Quorum
Quorum was not achieved at this meeting with 62 out of 208 needed represented by  owners present or by proxy.



October 28, 2015

Members present:

Carol Ivey, President
Gary Moore, Director
George Chinakos, Director
Jon Bennett, Director
Director position # 5 Vacant

Also present
Lynda DuLong, Associate VP


Regular meeting convened at 6:40 pm

Homeowner input, limited to 3 minutes each; total of 15 minutes of meeting time.

No Homeowners attended.

NOTE:  Anonymous E-mail inquiries cannot be handled. Inquiries sent through reach all the Board members AND TMG. Homeowners should feel comfortable voicing their opinions directly to TMG by phone or mail.. Courteous requests preferred.

Reading of the Minutes
For previous meeting was waived.  The Minutes were accepted as submitted.


FINANCIALS-Thank you Ruth of TMG






Beginning book Balance 8/31/2015

 $                               91,462.13


Total deposits September

 $     10,325.03

 $                            101,787.16

Checks in August


TMG Management Fee

 $     (2,173.50)


Clark Public Utilities

 $         (128.53)


City of Vancouver

 $     (1,210.70)


Pacific Landscape - September landscape

 $     (1,089.42)


Pair Networks

 $         (198.17)


TMG - postage etc

 $         (376.73)


Safe Sidewalks, LLC

 $         (207.92)


TMG - Late Fees, Title Fee and Payment Plan Fee

 $         (595.00)

9/20/15 Reserve Transfer

 $     (3,673.00)

9/30/15 Bank Fee

 $             (7.00)

 $     (9,659.97)

Ending Balance per books (Acct 1110)

 $                               92,127.19

Reserve Account beg balance 8/31/15


 $                               62,175.33

Add: July Interest

 $                                         3.06

9/20/15 Reserve Transfer

 $                                 3,673.00

 $                               65,851.39

Riverview CD's

CD 1

 $                               50,301.72

CD 2

 $                               50,392.62

CD 3

 $                               50,206.86


ARC report Carol

Approved and mailed:

18206 SE 22nd—Rock facade


Delinquency Report review:
Vial Fortherinham (hereafter referred to as VF) is given list of delinquencies to review for collection. Reports are provided to Board members each month for review.
Old Business:
Board approved Pacific proposal for replacement of shrubs an adding shrubs on both sides of 180th avenue and removal of dead bushes and placement of boulders on SE 20th..


Pocket Park bench needs to be replaced and Board is considering a metal bench.

Board (Carol) to contact contractor for removal of old bench and installation of a new metal bench.

New Business:

Property ownership for a strip of property opposite the city park on 182nd avenue at SE corner is being investigated.  The board agreed to credit homeowner one quarter assessment to provide water to the strip which was once or is part of the city park and the city does not irrigate anymore.

Also   TMG will check on the cost and feasibility of giving the strip to the property owner to eliminate further issues of upkeep and clarity of property owned by that homeowner.

Board Membership: Carol was reappointed for two years.


Ongoing needs and Ideas: to serve as a reminder of possible projects;

Paint Palate: Board is still considering developing a professional palate f paint colors to simplify ARC requests for both the Board and the homeowner.

Postcards commenting on exceptionally well kept yards.

Blog suggestion: Homeowner interest in developing a communication means via the internet to provide a way for homeowners to get acquainted and share ideas and issues.

WEB site addition; Homeowner comments on vendors they have used and how they felt about the quality of the work, maybe some helpful hints.  The Board would not be recommending them but it could save some homeowners’ time and effort in doing all the research to find a vendor who does a good job. 

FAQ’s on the WEB site.  For example, a homeowner was surprised that homeowners are responsible for the lifting sidewalks in front of their homes even though they belong to the city.  Homeowner suggested those who have signed up for e-mail notifications could get that information.  The city cites for sidewalks in dangerous condition.

Community fence: As time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.

Signs handling: (put out, pick up, store) needs new volunteers.  We thank the one homeowner who is handling one of the signs.  Three more are needed to provide sign handling to meet requirements for public notice. ANY VOLUNTEERS?

Executive meeting: convened at 7:15.  Homeowners’ confidential requests were discussed.
Regular meeting reconvened at 7:45. Decisions made part of meeting and Lynda will send decisions to requesting homeowners. Subjects were tree damaging community fence decision (homeowner will fix by end of October), dance studio in community, late payment fees, and signs in yards.

Next meeting will be after the holidays, date TBA

The meeting adjourned at 7:45 pm.