CLEARMEADOWS COMMUNITY ASSOCIATION

MINUTES for BOARD MEETING

June 25, 2015

Members present:

Carol Ivey, President
Gary Moore, Director
George Chinakos, Director
Jon Bennett, Director
Director position # 5 Vacant

NOTE; YOUR COMMUNITY BOARD NEEDS A DIRECTOR AND A VOLUNTEER WITH TREASURER’S SKILLS WOULD BE VERY HELPFUL.

Regular meeting convened at 6:30 pm

Homeowner input, limited to 3 minutes each; total of 15 minutes of meeting time.

Two homeowners attended.

Concerns about parking on streets which impedes traffic and would block emergency vehicles and poor response from police.

Another homeowner volunteered to fix community fence between the park and his property and Board agreed reviewed expenses could likely be reimbursed. Board to provide name of paint used.

Inquiry-How to get permission to re-roof. Send ARC form (at Clearmeadows.org) to TMG.  If colors standard and compatible with siding and trim, TMG will approve and record the request into homeowner’s file.

Assessment fees question.

NOTE:  Anonymous E-mail inquiries cannot be handled. Inquiries sent through Clearmeadows.org reach all the Board members AND TMG. Homeowners should feel comfortable voicing their opinions directly to TMG by phone or mail.. Courteous requests preferred.

Reading of the Minutes
For previous meeting was waived.  The Minutes were accepted as submitted.

Financial Reports:  Reviewed and accepted

ARC report Carol

Approved and mailed:

17707 SE 23rd-block retaining walls
2217 SE 186th Avenue paint color disapproved
2217 SE 186th Avenue   second arc color approved.
17814 SE 24th Street-not sent as submitted post-compliance yard violation
Delinquency Report review:
Vial Fortherinham (hereafter referred to as VF) is given list of delinquencies to review for collection. Reports are provided to Board members each month for review.
Old Business:
Landscape 
Board members toured again with Erik of Pacific, revised proposal, and work has begun. 

A bid will be requested for the east side of 180th when the shrubs go dormant to be replaced with evergreen shrubs.

 A big thank you to Gary for several hours spent on this project.

Compliance tours
Will be in March, April, May, June, July, and August as provided as part of TMG contract.  Focus will be yards, siding, and outsides of gutters in need of cleaning, refuse containers not put out of sight, etc. 
Homeowners are encouraged to report issues to TMG through the Clearmeadows.org website. Board members also receive those communications.

New Business:

Tree trimming
Davey’s tree trimming submitted a proposal to trim about 100 trees on the community fence on 176th and 20th and the pocket park.  Proposal was discussed, revised and accepted for $3,523 which includes tax.

Property ownership for a strip of property opposite the city park on 182nd avenue at SE corner is being investigated.  The board agreed to credit homeowner one quarter assessment to provide water to the strip which was once or is part of the city park and the city does not irrigate anymore. 

When the bid is requested from Pacific for 180th, they will be asked to propose rock and native drought resistant evergreen plantings which will not require homeowner to water.

Homeowner damage to the community owned fence.  TMG advises an individual homeowner on the fence should fix or pay to fix any damage done due to incidents in their yard.  There is a tree pushing out the fence on 176th and boards are missing on 20th perhaps to provide access to new landscaping in homeowners yard and plants are damaging the fence by keeping it damp and by growing through and under the boards..

Irrigation
-Pacific reports irrigation is damaged on 20th.

Tree stump grinding-board approved reimbursement to Carol for paying $146.34 to vendor Rich Ezzetta Stump Grinding who did the stump grinding on 180th and 20th prior to planned landscaping and bark application.

Vegetation on curbs-
Homeowners will be reminded to get rid of vegetation growing between curb and street to maintain community standards.

Reserve study
Reserve study details, development, source of funding items to be discussed at August meeting with TMG manager, Lynda.

Ongoing needs and Ideas: to serve as a reminder of possible projects;

Postcards commenting on exceptionally well kept yards.

Blog suggestion: Homeowner interest in developing a communication means via the internet to provide a way for homeowners to get acquainted and share ideas and issues.

WEB site addition; Homeowner comments on vendors they have used and how they felt about the quality of the work, maybe some helpful hints.  The Board would not be recommending them but it could save some homeowners’ time and effort in doing all the research to find a vendor who does a good job. 

FAQ’s on the WEB site.  For example, a homeowner was surprised that homeowners are responsible for the lifting sidewalks in front of their homes even though they belong to the city.  Homeowner suggested those who have signed up for e-mail notifications could get that information.  The city cites for sidewalks in dangerous condition.

Community fence: As time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.

Signs handling: (put out, pick up, store) needs new volunteers.  We thank the one homeowner who is handling one of the signs.  Three more are needed to provide sign handling to meet requirements for public notice. ANY VOLUNTEERS?

Executive meeting: convened at 7:15.  Homeowners’ confidential requests were discussed.
Regular meeting reconvened at 7:30. Decisions made part of meeting and Lynda will send decisions to requesting homeowners. Subjects were fines, past due accounts, rentals, non-compliance,

Next meeting is August 12, 2015, same place and time to discuss annual meeting, reserve study, TMG accounting, TMG charges, and general financial questions, fall landscaping bid requests..  TMG manager will attend.

The meeting adjourned at 8:15 pm.