DRAFT

CLEARMEADOWS COMMUNITY ASSOCIATION

MINUTES for BOARD MEETING

March 12, 2015

Members present:

Carol Ivey, President
Gary Moore, Director
George Chinakos, Director
Jon Bennett, Director
Director position # 5 Vacant

Also attending Lynda DuLong of TMG

NOTE; YOUR COMMUNITY BOARD NEEDS A DIRECTOR AND A VOLUNTEER WITH TREASURER’S SKILLS WOULD BE VERY HELPFUL.

Regular meeting convened at 6:40 pm

Homeowner input, limited to 3 minutes each; total of 15 minutes of meeting time.

No homeowners attended.

NOTE:  Anonymous E-mail inquiries cannot be handled and senders should feel comfortable voicing their opinions directly to TMG by phone if not willing to reveal their e-addresses. This would give them current status of the issue. Courteous requests preferred.

Reading of the Minutes
for previous meeting was waived.  The Minutes were accepted as submitted.

Financial Reports

NOVEMBER 2014 REPORT

Beginning balance

64752.51

customer deposit

358.39

65110.90

other deposits

2782.78

67893.68

67893.68

1406

TMG late fees

360.00

67533.68

1407

TMG monthly

2173.50

65360.18

1408

City for water LEAK? No sprinkling?

1213.26

64146.92

1409

TMG postage, copying, supplies

1772.84

62374.08

1410

Pacific Landscape

1056.90

61317.18

1411

TMG NO STATEMENT *see email error

1595.00

59722.18

59722.18

TMG FOR NOV

59722.18

1406

360. late fees

59722.18

1407

2173.

59722.18

1409

1772.84

59722.18

1411

1595. no statement

59722.18

total $5,900.84

59722.18

59722.18

TRANSFER FUNDS TO RESERVE FUND

3583.00

56139.18

bank fee

7.00

56132.18

56132.18

Ending balance matches 56,132.18

56132.18

56132.18

Reserve $45,560.25

56132.18

56132.18

CD mature 03-01-16  $50,301.72

56132.18

CD mature 03-08-15  $50,392,.62

56132.18

CD mature 03-08-15 $50,206.86

56132.18

56132.18

56132.18

DECEMBER 2014 REPORT

56132.18

BEGINNING BALANCE

56132.18

DEPOSIT

7619.03

63751.21

DEPOSIT

16626.35

80377.56

80377.56

1412

TMG

445.00

79932.56

1413

TMG monthly

2173.50

77759.06

1414

?

77759.06

1415

TMG2 2ns annual meeting etc

366.37

77392.69

1416

Exec. Care emergency tree removal

487.80

76904.89

1417

Pacific landscape

1056.90

75847.99

75847.99

75847.99

75847.99

TRANSFER FUNDS TO RESERVE FUND

3587.00

72260.99

bank fee

7.00

72253.99

72253.99

Ending balance 72,253.99

72253.99

72253.99

CD 172 mature 03-01-16  $50,301.72

72253.99

CD 173  mature 03-08-15  $50,392,.62

72253.99

CD  174 mature 03-08-15 $50,206.86

72253.99

72253.99

RESERVE FUND $49,150.99

72253.99

72253.99

72253.99

JANUARY 2015 REPORT

72253.99

72253.99

BEGINNING BALANCE

72253.99

DEPOSIT

1292.50

73546.49

DEPOSIT

17884.49

91430.98

91430.98

91430.98

1418

TMG

2173.50

89257.48

1419

TMG

145.00

89112.48

1420

water bill

526.77

88585.71

1421

settlement return

75.00

88510.71

1422

TMG sending bills out and misc

1699.98

86810.73

1423

Pacific Landscape

1056.90

85753.83

*

homeowner refund

75.00

85678.83

*

homeowner refund

75.00

85603.83

0.00

85603.83

TRANSFER FUNDS TO RESERVE FUND

3673.00

81930.83

0.00

81930.83

bank fee

7.00

81923.83

81923.83

ending balance  81,923.83

81923.83

81923.83

CD 172 mature 03-01-16  $50,301.72

81923.83

CD 173  mature 03-08-15  $50,392,.62

81923.83

CD  174 mature 03-08-15 $50,206.86

81923.83

81923.83

*

no documentation

81923.83

81923.83

Reserve fund $52,826.13

81923.83

CDs which matured to be renewed to schedule maturities every 6 months.

 

 

 

 

 

 

 

 

ARC report Carol

Approved and mailed:

18401 SE 24th Circle – paint and stonework
2109 SE 181st Avenue -- replacement fence
17810 SE 20th St.  – paint gate black not approved as not approved color
Delinquency Report review:
Vial Fortherinham (hereafter referred to as VF) is given list of delinquencies to review for collection. Reports are provided to Board members each month for review.
Old Business:

Compliance tours
will be in March, April, May, June, July, and August as provided as part of TMG contract.  Focus will be yards, siding, and outsides of gutters in need of cleaning, debris cans not put out of sight, etc.  Homeowners are encouraged to report issues to TMG through the Clearmeadows.org website. Board members also receive those communications.

New Business:

Landscape  
Gary, Lynda, toured March 12, 2015. Bids to be requested for dark bark dust on monuments and ingress and egress streets, removal of plants which are not evergreen or healthy, add new plants, and possibly boulders.

Irrigation
-treasurer report preparation uncovered a likely water leak.  Pacific Landscape repaired  two leaks caused by tree  roots. Water company issued a credit upon repair proof.

Street trees
Nick Redmond, City Forester has been requested to review trees on perimeter fence to see if they could be replaced with trees which do not damage irrigation and sidewalks and also rees which did not survive homeowner pruning on interior streets.

Reserve study
A motion was made, seconded and carried to move forward with the Reserve Study proposal submitted by Capital Reserves not to exceed $1,500.00 and to add arborist tree care to the Reserve Study at an expenditure amount of $5,000 every three years.

Guidelines
To be revised to clarify painting of trim, garage doors, accent t front doors permitted.

 

Ongoing needs and Ideas: to serve as a reminder of possible projects;

Postcards commenting on exceptionally well kept yards.

Blog suggestion: Homeowner interest in developing a communication means via the internet to provide a way for homeowners to get acquainted and share ideas and issues.

WEB site addition; Homeowner comments on vendors they have used and how they felt about the quality of the work, maybe some helpful hints.  The Board would not be recommending them but it could save some homeowners’ time and effort in doing all the research to find a vendor who does a good job. 

FAQ’s on the WEB site.  For example, a homeowner was surprised that homeowners are responsible for the lifting sidewalks in front of their homes even though they belong to the city.  Homeowner suggested those who have signed up for e-mail notifications could get that information.  The city cites for sidewalks in dangerous condition.

Community fence: As time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.

Signs handling: (put out, pick up, store) needs new volunteers.  We thank the one homeowner who is handling one of the signs.  Three more are needed to provide sign handling to meet requirements for public notice. ANY VOLUNTEERS?

Executive meeting: convened at 7:00.  Homeowners’ confidential requests were discussed.
Regular meeting reconvened at 7:30. Decisions made part of meeting and Lynda will send decisions to requesting homeowners.

Next meeting is Thursday, April 30, 2015, same place and time.

The meeting adjourned at 8:00 pm.