January 30, 2014

Members present:
Carol Ivey, President
Jon Bennett, Director
Gary Moore, Director
George Chinakos, Director
Absent with notice, Duane Vincent, Secretary/Treasurer

Regular meeting convened at 6:30 pm.

Homeowner input, limited to 3 minutes each total of 15 minutes of meeting time.
Homeowner discussed illegible ledger and incorrect billing and requesting an adjustment in account.  Discussion tabled for next executive meeting in order to get data about the account.

Reading of the Minutes for December 5, 2013 was waived.  The Minutes were accepted as submitted.

Duane Vincent Treasurer’s  report

There are no numbers for December at this time as treasurer is ill.

ARC report Carol

Approved and mailed:

2005 SE 185th Court--Replacement fence.

Delinquency Report review:
Vial Fortherinham (hereafter referred to as VF) is given list of delinquencies to review for collection.

Old Business

Board reviewed Pacific Landscape proposal and agreed to table the discussion.  A homeowner recommended the landscaper used by his employer so Board will inquire on cost of that Landscaper’s services.

New proposal for bark dust by Pacific Landscapers tabled for next meeting as it was not received in time for the meeting.


New Business:

Reserve study indicates expenditures which are not matching current maintenance needs.  TMG to advise on how to revise recommendations if appropriate.

WEB site domain needs to be renewed.  Check sent was not an acceptable form of payment even though cashed.   Password is not accepted so Carol is waiting for response from PAIRnic as to how to remedy problem before March 10 deadline.

TMG is donating new lightweight signs in exchange for TMG data on the signs.  

Other items on agenda tabled to next month as all board members didn’t have their meeting report needed for discussion.

Ongoing needs and Ideas:

To serve as a reminder of possible projects.

Postcards commenting on exceptionally well kept yards.

Blog suggestion: Homeowner interest in developing a communication means via the internet to provide a way for homeowners to get acquainted and share ideas and issues.

WEB site addition; Homeowner comments on vendors they have used and how they felt about the quality of the work, maybe some helpful hints.  The Board would not be recommending them but it could save some homeowners’ time and effort in doing all the research to find a vendor who does a good job.  Clearmeadows Webmaster to be contacted about possibility.

FAQ’s on the WEB site.  For example, a homeowner was surprised that homeowners are responsible for the lifting sidewalks in front of their homes even though they belong to the city.  Homeowner suggested those who have signed up for e-mail notifications could get that information.  The city cites for sidewalks in dangerous condition. WEBmaster to be contacted about possibility of FAQ section on menu.

Community fence: As time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.

Signs handling: (put out, pick up, store) needs new volunteers.  We thank the one homeowner who is handling one of the signs.  Three more are needed to provide sign handling to meet requirements for public notice. ANY VOLUNTEERS?

Executive meeting: Homeowner came in after meeting was done as advised to do by TMG to discuss partial refund but  accounting was current and edger was not available so it was tabled for the next meeting.

Next meeting is Thursday, March 13, 2014, same place and time.

The meeting adjourned at 8:15pm.