Untitled Document

Homeowners’ second annual meeting convened at 6:35 PM with recording of proxies and homeowners attending which was a total of 105. Quorum was not met.

Homeowner questions included rules on tree limbs extending into neighboring yards.

Homeowner on the FLENA Board said the city official said homeowners may not put their leaves into the street. There is a $250 fine if caught doing so. There WILL be a leaf drop container on November 9-11 at SE 23rd and 177th again this year, leaves ONLY, no yard debris or branches.

Homeowner inquired about the new fence stain. It is Sherwin Williams Woodscapes and the name is Cedar Bark semi transparent stain.

Three current board members were appointed for two years starting January 1, 2014 specifically:

George Chinakos, Director

Proposed budget for 2014 was ratified, and noted a reduction of annual fees to $300.

CLEARMEADOWS COMMUNITY ASSOCIATION

Reading of the Minutes for September 26 was waived. The Minutes were accepted as submitted.

Our balances include monies that have been collected as advance payments by homeowners through September 30, 2013.

Our US Bank Money Market Restricted Reserve Fund has $86,134.80 as of September 30, 2013.

During the month of September, we withdrew funds to pay for planned fence replacement and major repairs to the sprinkler system. Our Riverview Bank Restricted Reserve Fund CD deposits are in the amount of $150,000.00.

The ending balance of Clearmeadows Community Association operations checking account with US Bank was $46,188.82 as of September 30, 2013.

The funds in all of our accounts at both US Bank and Riverview Community Bank are protected by the Federal Deposit Insurance Corporation.

With regard to collection of delinquent accounts: Clearmeadows Community Association is currently owed $42,000 in accounts overdue more than 90 days. This reflects the general state of the national economy, which has not yet recovered from the recession. Many of the homes in our community are burdened with mortgages that exceed the current value of the residences.

In accordance with resolutions adopted by the Board and distributed to every homeowner, every homeowner in arrears of more than $500.00 has either paid off the amount demanded, been placed on a payment plan or been sent to collections. Currently, three homeowners are on approved payment plans and are paying as agreed; 2 have been charged off to bad debts as being uncollectible; and 24 homeowners' accounts were sent to a collection agency. Of the 24 accounts sent to collections, nine have been paid off in full.

Of the homeowners placed on approved payment plans, the outstanding balances have decreased from a total of $3700 on October 31st to under $1200.00 as of September 30, 2013. During the month of September, one additional homeowner was accepted for a payment plan. We are receiving other funds through the collection process now in place. We have recovered approximately $12,000 since January 11, 2013 through the attorneys who represent us for collection activity.

During the month of August, three homeowners whose outstanding balances exceeded $500.00 were referred to our attorneys for collection. They were offered a payment plan in lieu of collection action. Two of the three have paid their accounts in full, with the other accepted for a payment plan.

Letters of request were sent in mid-February to 16 homeowners in arrears between $200.00-$499.00 (excludes those on approved payment plans or in the collection process) asking that the arrears be promptly attended to. That, along with collection efforts currently in progress, should see a sizeable reduction in our delinquency amounts outstanding. We have received more than $2,000.00 through these letters.

I am pleased to report that due to the fiscal policies of the Clearmeadows Community Association Board of Directors along with our enhanced collection effort results in my being able to prepare a budget for consideration that reduces the annual HOA assessment from $314 to $300 annually.

The following activity information is available for our operations checking account since the last report:

DEPOSIT		1436.76
DEPOSIT		9614.57
TRANSFER FUNDS TO RESERVE FUND	3954.00
BANK CHARGE	7.00
TMG THE MANAGEMENT GROUP	220.00
TMG THE MANAGEMENT GROUP	2173.50
CLARK PUBLIC UTILITIES	128.53
PAIR NETWORKS	200.17
CHRISTOPHER WILLIAMS	11.18
TMG THE MANAGEMENT GROUP	186.44
CITY OF VANCOUVER (WATER)	829.28
PAIR NETWORKS	200.17
PACIFIC LANDSCAPE MANAGEMENT	1056.90
PACIFIC LANDSCAPE MANAGEMENT	578.59

The Pair Networks second check was a duplicate billing which resulted in a credit balance toward next year’s invoice.

Vial Fortherinham (hereafter referred to as VF) is given list of delinquencies to review for collection.

IMPORTANT Duane needs a volunteer to learn the treasurer procedures as he will be resigning at some point. His way of monitoring accounts is very helpful in managing the Clearmeadows finances.

Blog suggestion: Homeowner interest in developing a communication means via the internet to provide a way for homeowners to get acquainted and share ideas and issues.

WEB site addition; Homeowner comments on vendors they have used and how they felt about the quality of the work, maybe some helpful hints. The Board would not be recommending them but it could save some homeowners’ time and effort in doing all the research to find a vendor who does a good job. Clearmeadows Webmaster to be contacted about possibility.

FAQ’s on the WEB site. For example, a homeowner was surprised that homeowners are responsible for the lifting sidewalks in front of their homes even though they belong to the city. Homeowner suggested those who have signed up for e-mail notifications could get that information. The city cites for sidewalks in dangerous condition. WEBmaster to be contacted about possibility.

Community fence: As time permits, homeowners will be notified to correct issues on their side of the community fence regarding rotting boards and fence pushing out onto sidewalk area due to soil, vegetation, and rocks being placed against it.

Signs handling: (put out, pick up, store) needs new volunteers. We thank the one homeowner who is handling one of the signs. Three more are needed to provide sign handling to meet requirements for public notice. ANY VOLUNTEERS?

October 24, 2013

George Chinakos, Director

George Chinakos, Director

CLEARMEADOWS COMMUNITY ASSOCIATION