CLEARMEADOWS COMMUNITY ASSOCIATION

MINUTES for MEETING of

September 22, 2010

Meeting called to order at 6:30 by Bea Weimer, President

Other members present:

Carol Ivey, Vice president
Duane Vincent, Treasurer
David Smith, Secretary

Vacant-5th board position

Homeowner Open Forum; Several homeowners attended and commented.

Reading of the Minutes for August waived. Motion made and passed to accept Minutes as submitted.

Motion made and passed to accept below report.

Treasurer’s report – meeting of September 22, 2010

Our balances include monies that have been collected as advance payments by homeowners through August 31, 2010.

Our US Bank Money Market Reserve has $77,338.34 as of August 31, 2010.

The ending balance of Clearmeadows Community Association operations checking account with US Bank was $47,356.04 as of August 31, 2010. The following activity was presented against the account:

Item 1068 is for title transfer and late fees.

Item 1069 is the monthly management fee to The Management Group.

Item 1070 is payment toward the annual audit required by law and for income tax form preparation.

Item 1071 is for legal services rendered.

Item 1072 is for the capital reserve study needed to prepare the 2011 budget.

Item 1073 represents the monthly landscape costs plus maintenance cost on the sprinkler system.

Expenses charged against copying and postage for August were higher than normal due to the resolutions being mailed out to the homeowners.

Duane L. Vincent
Treasurer
 
ARC Committee report-Carol
All approved

17607 SE 23rd St. Roof Approved
17713 SE 21 St. Roof approved
2403 SE 179th Ct. Shed approved

2011 Budget; motion made that it be approved with changes as discussed and motion passed 4-0.

Collections agency proposal provided.  Decision tabled. TMG to be requested to ask for two more proposals and presentations at the November meeting for Board consideration.

Pacific Landscape proposals; crane fly control, core aeration and new bark dust NOT approved at this time.

Annual meeting packet discussed.  Homeowner volunteered to clarify letter to be included in meeting notice. 

Reserve study and increase in budget and dues discussed with homeowner input.

Motion made and passed 4-0 to give directive to TMG that no funds will be spent from reserve funds for expenditures not listed in professional reserve study.   Request to be made that TMG discuss safeguards at Homeowners’ meeting.

Compliance inspection; 44 letters were sent mostly regarding refuse containers, siding/gutter issues, and yards.

Expiration of CCR’s;  CCR’s do not have an automatic "sunset" (expiration) at any point in the future.

Fence repair; A board member and a homeowner have volunteered to do minor fence repair at no charge for labor.

Closed session: two hardships were considered, one passed 3-1, other not approved 4-0; two requests for waiver of fine considered, neither passed 4-0.

New Business:
None in October; Annual Meeting for homeowners scheduled.
November; research on if non-compliance means “public view” which would include from parks and alleys or if rules are “street view”.

The Board expresses appreciation for the volunteer efforts of several homeowners. 

Meeting adjourned at 8:30 pm.