CLEARMEADOWS COMMUNITY ASSOCIATION

MINUTES for MEETING of

June 23, 2010

Meeting called to order at 6:30 by President Bea Weimer

Other members present:
Carol Ivey, Vice President
Duane Vincent, Treasurer
Absent David Smith, Secretary
Vacant- Board Position

Homeowner Open Forum; homeowner attended and commented

Reading of the Minutes for May waived. Motion made and passed to accept Minutes as submitted.

Motion made and passed to accept below report.

Treasurer’s report

Our balances include monies that have been collected as advance payments by homeowners through May 31, 2010.

Our US Bank Money Market Reserve has $77047.34 as of May 31, 2010.

The ending balance of Clearmeadows Community Association operations checking account with US Bank was $55963.19 as of May 31, 2010. The following activity was presented against the account:

Item 1051 – represents the share of late fees collected by and owed to TMG.

Duane L. Vincent, Treasurer

 
ARC Committee report-Carol

18101 SE 20th Way, roof replacement approved.

2101 SE 183rd Ave request post construction attached shed- not approved.

17609 SE 24th Circle   fence repair and trim paint approved

17816 SE 24th St.   yard sod and irrigation, approved.

17705 SE 24th St.  landscape rock and bushes approved.

Duran Beasley tendered his resignation because he has moved out of the community.  The Board thanks Duran for his work while on the Board.

Homeowners are encouraged to submit their interest in serving as a board member through the link provided on Clearmeadows Website (Clearmeadows.org) or by contacting The Management Group.

The Board reviewed the Compliance Inspection report and developed questions to be asked of TMG regarding repeat violations time line.

Collection Resolution was reviewed as revised by TMG and reviewed by Attorney and signed by President.  Carol to arrange for Secretary to sign and provide originals to TMG for mailing to homeowners.

Board discussed earlier presentation by Collection Agency and will request TMG to provide a proposed contract reflecting discussion during the presentation, no process fees (ie liens filing) to Association and a 33/67% split. Also the potential of a “take back” if agency is unsuccessful in collection in a certain period of time ie, one year.

Board reviewed delinquency report and developed questions for TMG regarding collections process.

David’s information on cost per linear foot of fence for both wood and composite fence replacement provided.  Carol will provide total footage to Duane for developing the proposed annual budget.

Pacific Landscape update provided, discussed and question to be asked of of TMG regarding who has asked Pacific for additional attention to some of the common areas.

The Board reviewed and signed the contract provided by Attorney Eric Tenbrook to provide legal services on a project basis. Eric Tenbrook is developing a written legal opinion of ownership of the perimeter fences and Association responsibility per CCRs, and governmental records and rules.

Request for Waiver of Fine for Maintenance of Structure denied because the problem remains unresolved.

Request for waiver of fine for yard debris granted provided no further non-compliance for two years.  Motion made and passed one nay, two yeas.

Note for homeowners’ benefit:  Waste Management will skip pick up if a homeowner is on vacation if called and will pick up extra refuse upon return.

Next Agenda items proposed- annual budget for 2011;
Reviewing contract and signing with a Collection Agency;
Expired hardship.

The Board expresses appreciation for the volunteer efforts of several homeowners. 

Meeting adjourned at 8:35 pm.