MINUTES FOR MEETING OF
May 27, 2010
Meeting called to order at 6:30 by President Bea Weimer
Other members present:
Carol Ivey, Vice President
Duane Vincent, Treasurer
David Smith, Secretary
Absent Duran Beasley, Board Member
Rebecca Blaisdell, The Management Group
Homeowner Open Forum; several homeowners attended and commented.
Reading of the Minutes for April waived, Minutes amended that executive session discussion was held, motion made and passed granting homeowner’s request with conditions. Motion made and passed to accept Minutes as amended.
Our existing checking account at Bank of the West has an April 30, 2010 balance of $1,010.00. This account was closed on May 21, 2010 and the balance transferred to our
US Bank operations checking account.
Our US Bank Money Market Reserve has $76,937.64 as of April 30, 2010.
The ending balance of Clearmeadows Community Association operations checking account with US Bank was $ 58,389.56 as of April 30, 2010. The following activity was presented against the account:
|
DEPOSIT |
|
2475.78 |
|
DEPOSIT |
|
9096.59 |
|
CHARGE/TRANSFER TO PROPER ACCT. |
50.00 |
|
|
TRANSFER FUNDS TO MONEY MARKET |
84.00 |
|
|
BANK CHARGE |
7.00 |
|
1044 |
TMG THE MANAGEMENT GROUP |
864.09 |
|
1045 |
TMG THE MANAGEMENT GROUP |
2070.00 |
|
1046 |
DONALD ROSE - REFUND |
50.00 |
|
1047 |
TMG THE MANAGEMENT GROUP |
224.25 |
|
Item 1044 – represents the share of late fees collected by and owed to TMG.
Duane L. Vincent, Treasurer
ARC Committee report-Carol
2112 SE 176th Place, tree removal, approved
17712 SE 23rd Street, fence replacement, approved.
Rebecca reported on inspection, response of a homeowner, compliance, delinquency list, and financials, and advised per questions from the board and homeowners.
Pacific Landscape proposal for aeration discussed, motion made and passed to not accept proposal at this time. Sprinkler system repairs bill discussed, bill to be paid.
Eric Tenbrook, attorney, attended and presented at the request of the Board at no cost. He also provided a comparison of collection methods, also at no cost.
The Board discussed his presentation, motion made and passed to hire Eric on per hour charge on project basis. Board discussed, motion made and passed to have Eric give his legal opinion of ownership of the perimeter fences and Association responsibility per CCRs, and governmental records and rules.
Motion made and passed approving presented revised guidelines for standards in the community as discussed and amended and will be provided to homeowners along with revised resolutions in two to four weeks.
Collection resolution provided by TMG was discussed and motion made and passed approving for signature of President and Secretary with revisions as follows: legal counsel changed to collections agency; interest charged to be verified or changed by TMG per CCRs; resolution will include verbiage regarding the new resolution replaces all past collection resolutions. Also agreed that final resolution to be reviewed by legal counsel at no cost; final resolution to be reviewed by all Board members prior to signing, Motion made and passed that when revised, reviewed, signed, TMG is to move on with next steps in the collection of delinquent accounts.
Executive session convened, issues discussed and in open meeting motion made and passed with one Nay that request for hardship lease was granted for one year. Homeowner request regarding violation, motion made and passed with one Nay was granted with conditions.
The Board expresses appreciation for the volunteer efforts of several homeowners.
Meeting adjourned at 8:50 pm.