CLEARMEADOWS COMMUNITY ASSOCIATION

MINUTES FOR MEETING
OF
APRIL 28, 2010

Meeting called to order at 6:30 by President Bea Weimer
Other members present:

Carol Ivey, VP
Duane Vincent, Treasurer
David Smith, Secretary
Duran Beasley, member at large

Minutes of March 23, 2010 were approved as drafted without reading.

Treasurer’s Report submitted by Duane reviewed and accepted

Our balances include monies that have been collected as advance payments by homeowners through March 31, 2010.

Our existing checking account at Bank of the West has a March 31, 2010 balance of $1,010.00.  Closure of this account has been approved but remains pending my making a trip to the bank.

Our US Bank Money Market Reserve has $76,853.64 as of March 31, 2010.

The ending balance of Clearmeadows Community Association US Bank operations checking account with US Bank was $ 50,166.53 as of March 31, 2010. The following activity was presented against the account:

Item 1043 – represents the share of late fees collected by and owed to TMG.

Duane L. Vincent
Treasurer

Compliance report from TMG discussed.

ARC reports for meeting of April 28, 2010:

2307 SE 177th Ave—sprinkler system

18201 SE 22nd—landscaping changes in front yard

2218 SE 177th Ave—new roof

17816 SE 22nd—new siding vinyl

17616 SE 22nd Way—landscaping in front yard

2308 SE 184th Ave.---landscape

Fence repair plans tabled until next meeting pursuant to presentation by attorney at that time.

Collection proposal: Representative from Landye Bennett Blumstein presented proposal and answer questions for approximately one hour.

Collection Resolution: Motion made and passed that Board members will study proposed previously vetted 2009 collection resolution including level of delinquency to turn over, interest rate, and come to the next meeting with a firm idea suitable for completing the collection resolution and plan for collecting delinquent accounts.

Reserve study: Motion made and passed to table having a reserve study done and instead develop bids regarding cost of what will be needed for repairs and maintenance for the items which are the responsibility of the association.

New owner welcome packet reviewed, corrections suggested and Carol will work with TMG to make corrections and include revised guidelines which include the most common items homeowners may not be aware of as non-compliance with CCR’s. 

New business next meeting:

Review and approve combined and revised architectural guidelines from 1999 and homeowner checklist from 2008 as being updated by board member.

Discussion regarding consequences to homeowner upon failure of homeowner to submit ARC request form prior to making changes that require approval.

In closed session, review homeowner’s appeal of a fine regarding repeated refuse containers being left in view. 

Note: the board appreciates volunteer efforts regarding ARC committee, WEB site maintenance, storing and placing the meeting signs, and fence issues assistance.

Submitted by C. Ivey
Reviewed by D. Vincent, D. Smith