CLEARMEADOWS COMMUNITY ASSOCIATION

MINUTES FOR MEETING
FEBRUARY 24, 2010
Vancouver Fire Station # 9
17408 SE 15th Street
Vancouver WA  98683

Meeting called to order at 6:30 by President Bea Weimer

Other members present:
Carol Ivey, Vice President
Duane Vincent, Treasurer
David Smith Secretary
Duran Beasley, member

Homeowner Open Forum

Collection agency representative Ryan Wiswall presented how they collect and answered questions regarding the proposal included in the meeting packet by TMG.  No action taken at this time; as the collection resolution is not finalized.

Reading of the minutes of January 26, 2010 waived, Motion passed to accept.

Duane’s Treasurer’s report

Treasurer’s report – meeting of February 24, 2010

Our balances include monies that have been collected as advance payments by homeowners through December 31, 2010.

Our existing checking account at Bank of the West has a January 31, 2010 balance of $1,010.00.  Closure of this account has been approved but remains pending my making a trip to the bank.

Our US Bank Money Market Reserve has $16,578.06 as of January 31, 2010.  During the month of February, $60,000 will be transferred from our operations checking account into the Money Market Reserve fund.

The ending balance of Clearmeadows Community Association US Bank operations checking account with US Bank was $108,096.68 as of January 31, 2010. The following activity was presented against the account:

Duane L. Vincent
Treasurer

Homeowners inquired about breakdown of fees charged in addition to monthly fee by TMG.  Duane to get further details for next meeting.

$60,000 has been moved from operating funds to reserve funds.

Duane agreed to do what is necessary close the Bank of the West account this month of February.

Treasure’s report motion and passed.

Motion passed to have Pacific Landscape provide 3 back flow tests at $60 each. 

Pacific Landscape proposals were reviewed for plantings on 176th ($995) and 20th ($599)  tree wells on 176 ($1,799)   and/or bark dust  ($1,950), placement of a shrub on Hewlett Packard fence entry walkway ($108), spraying for crane fly ($179.).  All tabled because of budget concerns at this time.

Discussion was held regarding forming a committee of volunteers to do some of the planting.

Fence repair-discussion regarding ownership and responsibility. Tabled until next meeting for homeowner volunteer who got and is reviewing Platt map, if need be have TMG have the attorney look over owner responsibilities of fence.

Newsletter; TMG provided the cost of mailing a newsletter.  Board approves the idea but no action at this time due to budget concerns, and sources of data for the homeowner to put into a newsletter.  Discussed held regarding a newsletter could be included in the mailing of the resolutions to each homeowner when they are completed.

Report: arc requests:

17902 SE 20th Way   paint trim approved

Review of proposed resolutions provided by TMG:

**Hardship; reviewed and revised.  TMG to provide final for signatures at next meeting agenda as unfinished business.

**Collection; Reviewed and revised. TMG to provide final for signatures at next meeting. 

**Rules Enforcement and Fine Structure; Motion passed and signed.  To be delivered to TMG by Carol.

**Paint Resolution; signed and will be delivered to TMG by Carol.

There was a short discussion on increasing the budget for 2011.

Meeting adjourned at 8:35 pm.