Meeting called to order at 6:30 by President Bea Weimer
Other members present:
Carol Ivey, Vice President
Duane Vincent, Treasurer
David Smith Secretary
Duran Beasley, member
Rebecca Blaisdell, The Management Group
Homeowner Open Forum
Reading of the minutes of November 19, 2009 and January 12, 2010 waived, Motion passed to accept.
Duane’s Treasurer’s report
Our existing checking account at Bank of the West has a December 31, 2009 balance of $1010.00. Closure of this account has been approved but remains pending my making a trip to the bank.
I have not received end of year balances from TMG as of December 31, 2009 regarding our reserve funds; an accurate accounting of these funds will be included in my next report.
The end of year financials has not yet been completed by TMG as of today.
The ending balance of Clearmeadows Community Association US Bank operations checking account with US Bank was $97,674.38 as of December 31, 2009. The following activity was presented against the account:
|
DEPOSIT |
|
17039.79 |
|
DEPOSIT |
|
1088.00 |
|
CHARGE/TRANSFER TO PROPER ACCT. |
822.52 |
|
|
BANK CHARGE |
7.00 |
|
1016 |
TMG THE MANAGEMENT GROUP |
42.74 |
|
1019 |
PACIFIC LANDSCAPE MANAGEMENT |
1054.95 |
|
1020 |
TMG THE MANAGEMENT GROUP |
375.00 |
|
1021 |
TMG THE MANAGEMENT GROUP |
2070.00 |
|
1022 |
TMG THE MANAGEMENT GROUP |
5.50 |
|
1023 |
PACIFIC LANDSCAPE MANAGEMENT |
975.00 |
|
|
DEPOSIT |
|
1035.46 |
|
DEPOSIT |
|
8432.25 |
|
BANK CHARGE |
7.00 |
|
1024 |
TMG THE MANAGEMENT GROUP |
1065.44 |
|
1025 |
TMG THE MANAGEMENT GROUP |
250.00 |
|
1026 |
TMG THE MANAGEMENT GROUP |
2070.00 |
|
1027 |
PACIFIC LANDSCAPE MANAGEMENT |
975.00 |
|
1028 |
TMG THE MANAGEMENT GROUP |
452.08 |
|
|
TRANSFER FUNDS TO MONEY MARKET |
16575.16 |
|
|
CHARGE/TRANSFER TO PROPER ACCT. |
440.00 |
|
Duane L. Vincent
Treasurer
Motion made and passed to move $60,000 from operating funds to reserve funds.
Duane agreed to do what is necessary close the Bank of the West account.
TMG to check on discussion regarding irrigation repairs and back flow tests.
Rebecca reported on inspection, response of a homeowner, compliance, delinquency list and financials.
Carol presented receipt for the tree replacement permit and TMG will send reimbursement.
Landscape Contract: Contract with Pacific Landscape was reviewed, it is month-to-month with no increase at annual renewal in March.
Bark proposal tabled until next meeting with plans that Rebecca and Carol will meet with Pacific to get more details on what areas would be covered, how deep, what size and kind of bark proposed.
Tree Replacement- 4 trees were replaced and marked trees removed per proposal. Bill will be paid by TMG when submitted as proposal accepted by the Board from Arborscape.
Fence repair-discussion regarding ownership and responsibility. Board to review CCR’s, with view to getting legal opinion.
Website information - Changes have been made by Webmaster as submitted by Carol but circumstances did not permit a meeting to go over changes in design.
Newsletter; there has been interest in reviving newsletters. A homeowner volunteered to create a newsletter. Discussion was held regarding information homeowners would be interested in, possibilities of coupons to off set cost of printing and mailing. Carol will pursue the idea with the homeowner. TMG will give estimate of cost of printing and mailing.
Meeting schedule-agreed to keep to Wednesday meetings as depending on if meeting site is available and availability of TMG representative quarterly.
Approved arc requests:
18215 S 24th Way: Patio room
17805 SE 22nd St.: Roof
17622 and 17609 SE 24th circle: Fence
David Smith and Duane Vincent resigned from the Architectural Approval Committee. Paul Gibson and John Hartney volunteered to serve on the committee.
Review of proposed resolutions provided by TMG:
**Hardship; to be reviewed and on next meeting agenda as unfinished business.
**Collection; Motion passed which accepted 1-3 only with threshold raised to minimum
of $1,000 to enable TMG to provide collections process as required of the Association. The review of the other sections to be on agenda as unfinished business.
TMG to provide presentation of Collection Agency process.
**Rules Enforcement and Fine Structure; Motion passed accepting with correction on amount of fines to comply with current fine schedule.
**Satellite Dish Installation; motion passed to remove resolutions regarding dishes.
**Paint Resolution; Motion passed accepting TMG proposed resolution with no changes.
When review and revisions of resolutions are complete, they will be provided to homeowners.
Meeting adjourned at 9 pm.