Minutes Nov 19, 2009

Meeting called to order at 6:30pm by President Bea Weimer

Other members present: 
Carol Ivey, Vice President
Duane Vincent, Treasurer
David Smith, Member
Duran Beasley, Member

Open forum

Denny Miller (Zenith Properties) made a presentation requesting a homeowner hardship request.  Matter referred to the Board for decision.

Reading of the Minutes of the September meeting were waived and approved.

The Treasurer’s report was read and approved. The following expenditures were made from our operating account:

1001     TMG THE MANAGEMENT GROUP                                    10.00
EFT      US BANK Bank Charge                                                             7.00
1002     TMG THE MANAGEMENT GROUP                               3,095.00
1003     WASHINGTON STATE SECRETARY OF STATE              10.00
1004     TMG THE MANAGEMENT GROUP                               2,870.00
1005     DUANE VINCENT REIMBURSMENT                                 22.23
EFT      US BANK Bank Charge                                                            7.00
EFT      REVERSE ACH DEPOSIT                                                       50.00
1006     TMG THE MANAGEMENT GROUP                                   456.93
1008     TMG THE MANAGEMENT GROUP                                   2,070.00
1009     WASHINGTON STATE SECRETARY OF STATE                10.00
1010     CLARK PUBLIC UTILITIES                                                 119.36
1011     CITY OF VANCOUVER                                                       1,278.45
1012     SHADOW CREEK CONDOMINIUMS                             ***525.00
1014     CITY OF VANCOUVER                                                          *1,278.45
1015     PACIFIC LANDSCAPE MANAGEMENT                            1,243.22
1017     CITY OF VANCOUVER                                                          54.42
1018     PAIR NETWORKS                                                                   200.17
1013     CLARK PUBLIC UTILITIES                                                358.08

* TMG PAID THIS BILL TWICE, WE HAVE A CREDIT BALANCE AS OF MEETING DATE

*** SHADOW CREEK – WE ARE REIMBURSING THEM FOR A CLEARMEADOWS
EXPENSE INADVERTENTLY PAID FOR BY SHADOW CREEK.

The following board members were elected as officers for 2010:
President Bea Weimer
Vice President Carol Ivey
Treasurer Duane Vincent
Secretary David Smith
Member Duran Beasley

The next community inspection by TMG will be in January.

A motion was made and passed 4 to 1 to authorize an audit and income tax preparation for 2009.

A motion was made and passed 5 to 0 to authorize banking accounts with US Bank.

The proposed budget will be posted on web site & TMG.

TMG provided Director binders for each board member.

David Smith and a homeowner explained possible plans for fence maintenance.

David Smith will get additional bids on tree replacement.

Monte Sillman volunteered and was approved to provide a spreadsheet analysis of financials.

There was discussion with homeowners about the rules of notice to Board meetings and we now have a volunteer to put the signs out prior to all board meetings which is appropriate notice.  Written notice is required by law only for Homeowner meetings.
The meetings have been moved to the 4th week "to meet the time needs of TMG to provide reports"

Meeting recessed at 8:52 for executive meeting to discuss hardship case.

Meeting resumed at 8:57 in open session.

The board voted to approve a hardship exemption for 2307 SE 186 Ave.

The following architectural requests were approved by the ARC committee since September:

17616 SE 20th Way  wheelchair ramp
18216 SE 23rd St removal of damaged tree
18510 SE 20th Way removal of diseased tree
3102 SE 181st Ave removal of tree on top of utility boxes/lines
17602 SE 23rd St removal of diseased tree

Several resolutions presented to the board were tabled until the next meeting.

Meeting adjourned at 9:00pm.

Attest:

Duane L. Vincent
Treasurer and member Board of Directors
Clearmeadows Community Association