The board meeting was called to order
by Vice President Bea Weimer at 6:30pm. Also in attendance were
board members Duane Vincent and Carol Ivey.
Minutes of January 21. 2009 meeting
were read and approved. The Treasurer’s report was read and
Discussion was held regarding insurance
claim. Mike Swanson from Kappes Miller joined in the discussion.
Carol and Duane will travel to Kappes Miller to examine records with
Discussion was held regarding collection
procedures. A meeting will be set up with an attorney to discuss
Notification of board vacancies is
to go out with the next quarterly billing. Also notification will
be made to homeowners to remove vegetation and dirt against the common
fence. The side of the fence facing
away from the homeowner’s property will be painted. Painting
the side of the fence facing the homeowner’s property with the current
color is the homeowner’s responsibility.
Carol has met with the Vancouver parks
crew manager and they will be trimming trees in the city park to facilitate
the painting project.
Chris Leedle has resigned from the
board during the month of January. There are now two vacancies,
since Monte Silliman resigned in December.
- maintenance responsibility is that of the homeowners association.
Carol Ivey made recommendations
about irrigation and replacing plants with drought resistant plants.
She will consult with Pacific Landscape to see about irrigation issues.
Mike Swanson can ask Pacific Landscaping about cutting back bushes against
the fence to allow painting this spring. One homeowner commented
that the wrong kind of trees had been planted by the developer and that
the roots were very shallow. Another homeowner mentioned that
he had J’s landscaping cut the tree root and put in a barrier to keep
the roots from growing under the sidewalk again. The cost was
$150 plus tax.
Tree wells on SE 20th
need attention prior to fence painting. The board declined to
have bark dust placed on common vegetation areas.
Homeowner comments were invited. They
including complaints of Christmas tree lights still up on some homes,
how the process of getting compliance works, and web site maintenance.
Because of the upcoming change in
yearly Clearmeadows dues, a homeowner asked what the board was doing
to limit costs. Some of those items are: did not accept a proposal to
do preventative spray or bark dust, getting competitive bids on tree
removal for diseased trees in community areas, eliminated holiday events
in the park, and closed the storage unit.
The board adjourned the meeting at
8:45pm and went into executive session to discuss a hardship request
by a homeowner.
Duane Vincent – acting as Secretary for the meeting
Treasurer and member of the Board