Clearmeadows Community Association

Board of Directors Meeting

October 22, 2008 

Meeting was called to order by President Chris Leedle @ 7 p.m.


Minutes of the 8/20/08 were approved with reading waived.   

Treasurer’s report was approved with reading waived. 


Appeals – were read by Carol Ivey, Chairperson of ARC.


ARC Review & Decision

B 343 approved for paint and awning

C 402 approved for fence

A 108 approved for fence

C 402 Approved for paint

B 211 Awning approved

A 249 Approved for paint and siding

C 417 Approved for paint

B 226 Approved for alley parking strip 

Tree Replacement – board reviewed a proposal from Pacific Landscape Management for replacing 5 dead Maple trees along 20th St.  Board requested that KM seek a revised proposal to include several dead trees along 176th Avenue too.


Fence Project – the board discussed the proposal Brian Legate had secured from A-1 and voted to have an A-1 representative make a presentation including submission of a written contract for the board’s consideration at the November 12, 2008 if possible.

Insurance – Mike Swanson explained that the insurance claim was stalled pending the board’s acknowledgement/agreement of the details of the financial audits that had been drafted.


Homeowner Dues & Fines 

Motion was made, seconded and unanimously approved that the initial $5.00 late fee and $23.50 late letter charge could not be waived. 

Mike Swanson, KM representative, agreed to research whether language could be included on invoices reminding homeowners that absence of an invoice does not excuse a homeowner from the liability or create a circumstance whereby a late fee would be waived. 


Budget – Mike Swanson presented a modified budget that included a $5.00 increase in quarterly dues, in part to compensate for late and non-payments. 


Late Fee Notification – Board instructed KM to limit late fee notification to once per quarter.  This will limit both the Associations’ and the homeowners $23.50 letter fee cost. 

Annual meeting and board member election – it had been decided at the August 20, 2008 board meeting the open nominations for the upcoming annual meeting would be solicited in a newsletter that was to accompany the October dues invoicing.


Other - Carol made a proposal that homeowner requested instruction for submitting violations of CC&Rs via the Association’s website to incorporated into the homepage.


Due to a time restraint no further new business was discussed. 

The meeting closed at 9:00 p.m.  

Respectfully submitted, 

Monte Silliman/s


Clearmeadows Community Association