Clearmeadows Community Association

Board of Directors Meeting

August 20, 2008

Meeting was called to order by Vice President Bea Weimer at 6:30 p.m.

Minutes of the 6/18/08/08 were approved with reading waived.

Treasurer’s report was read and approved.


Board vacancy

Monte Silliman made a motion to appoint Carol Ivey to the board to fill the vacancy left when Lori Gibson resigned. Duane Vincent seconded and the motion was unanimously approved.


Duane reported that he met with Katy Matthews, the claim representative for the association’s ongoing claim against NW Management Exclusive.

Management Company

The board briefly discussed the prior week’s planning meeting with Kappes Miller representatives Brett Shockley and Mike Swanson.

It was decided that correspondence to K-M should be cc’d to Brett until further notice.

Covenant Violations

Upon board discussion it was agreed that Duane Vincent would draft a letter (proposal only) that could be sent out by the board for CC&R violations and complaints.

Repair and painting the perimeter fence:

Fence Committee (FC) member Brian Legate advised the board of the leg work he has done regarding the repair and refinishing of the parameter fences.

Discussed replacing the entire fence with a composite product

Discussed replacing the fence, with wood, in sections over a period of years.

Talked about the costs and the ‘acceptability’ of a special assessment.

A motion was made and approved, unanimously, to allow Carol Ivey to purchase 1 gallon of fence paint to paint over the graffiti on the 176th Avenue parameter fence.



A motion was made (Monte) and unanimously approved to appoint Carol Ivey to the ARC committee.

Annual meeting and board member election

After discussion it was decided that notification of open nominations and upcoming annual meeting and election would be included with the September 2008 dues invoice billings.

The meeting closed at 8:30 p.m.

Respectfully submitted,

Monte Silliman/s


Clearmeadows Community Association