Clearmeadows Community Association

Board of Directors Meeting

May 21, 2008 

Meeting was called to order by President Chris Leedle at 6:35 p.m.

• Board members were present with the exception of Lori Gibson.
• Mike Swanson, the Association’s representative from Kappes Miller was present.
• There were 7 homeowners present.

 

Minutes of the 4/16/08 were approved with reading waived. 

• (They have been posted on the Assn. website for over 2 weeks.)

 

Treasurer’s report was read and approved. 

OLD BUSINESS 

CC&R Review:

• Nothing to report.

 

Status of the insurance claim: 

• No report since Lori was absent.

 

Repair and painting the perimeter fence:  Fence Committee members Don Maynard and Brian Legate reported they are still exploring options for repairing and painting the fence.

• Discussion followed about the estimated painting cost ($30,000) and the possibility of a “Work Day” to complete essential fixes and paint this summer with the strong possibility of a special assessment to complete repairs/replace in 2009.
• The committee will have further information at the June meeting and expects to take action in July 2008.

 

Sign sandblasting: Duane was asked the status of getting the signs done.  A $700 deposit was authorized and sent to the contractor at the April meeting.

• Duane reiterated the contractor needed dry weather and agreed to follow up for a completion date.

 

NEW BUSINESS 

Duane reported that the City of Vancouver would be putting up radar in the neighborhood on June 9 to encourage travelers to slow down. 

• A second radar setup is planned for August.

 

Kim Codino brought up that some grass/planting areas were damaged when the road was dug up recently and asked whether the contractor had agreed to repair same.

• Duane said that was Qwest putting in fiber optic cable.
• Mike Swanson (K-M) is to contact Pacific Landscaping, our service provider, and get a bid to repair the area after which it will be sent to Qwest seeking reimbursement.

 

It was brought up that many homes have deteriorating paint and that it appears the homeowners have not been notified; this after a recent drive-through by K-M.

• Mike Swanson conveyed that K-M wasn’t responsible for every detail of the covenant enforcement.
• Chris Leedle said that wasn’t what the board had been told when Brett Shockey, K-M General Manager was soliciting the Assn’s business.
• Mike promised to look into it. 
• A ‘finding’ is expected by the next Exec. Bd. meeting, June 11^th.

 

It as also brought up that the board was not receiving the month-end financial reports. 

• Though we’d asked several times to receive the reports by the Exec. Bd. meeting date (2^nd Wednesday) the report continues to be delivered at the Bd. Mtg. where the board has no time to review and ask questions.
• FURTHER DISCUSSION regarding this matter will take place at the Exec. Bd. meeting of June 11^th.

 

The meeting closed at 8:15 p.m.  

Respectfully submitted, 

Monte Silliman/s

Secretary

Clearmeadows Community Association