Clearmeadows Community Association
Board of Directors Meeting
Meeting was called to order
by President Chris Leedle at 6:30 p.m.
Minutes were read and approved.
Treasurer’s report (attached)
Director Lori Gibson made a motion that the Treasurer or designated Board Member receives duplicate bank statements for all accounts monthly.
President Chris Leedle will
follow up with Mike Swanson/Kappes Miller to find out why the board
did not receive a financial report and why Mike did not attend the meeting.
A homeowner/member expressed concern about the potential cost of duplicate checks and bank records promptly.
Discussion of the fence situation
followed. It was explained to the members that the board had postponed
fence discussion for the past 2 months while it worked through the search
and contracting a new management company. TRW contractor Tom Waits
was in the audience and clarified some issues for the board and members.
Among other things Mr. Waits explained that he’d provided 3 copies
of his bid in the past and would, at President Chris Leedle’s request,
provide a 4th copy at the next board meeting.
He verified he had never received
a written contract for the work done on phases 1, 2 or 3. He said
he’d been asked to replace top rails, exterior bottom rails and slats
on as “as needed” basis.
A homeowner/member recommended
the $27M Certificate of Deposit (CD) be used to continue the repairs.
The members discussed the pros and cons of spending money to paint the
exterior of the fence this fall or waiting until spring to do it right.
Ultimately it was decided that the association would postpone further
painting and repairs until the spring of 2008 when the weather will
be better and more predictable.
It was recommended that an
article be included in the newsletter so the 400 homeowner/members not
represented at the board meeting would know what was going on.
A HO/member brought up the
issue of discrepancies in the Code Enforcement Committee (CEC) reports
and letters issues by Kappes Miller. Discussion followed.
The board will work with Kappes Miller to clarify the covenants that
are being followed and the subjectivity is reduced from the recommended
Director Lori Gibson made a
motion to hire an independent code enforcement person or company.
It was seconded by Treasurer Duane Vincent and approved by a vote of
3 – 2 with Directors Bea Weimer and Monte Silliman voting against
A HO/member questioned whether
Kappes Miller had the authority to raise the late fee? Discussion
followed. The President Chris Leedle and Treasurer Duane Vincent
agreed to discuss this issue with the management company (K M) and report
back at the November meeting.
A HO/member brought up the
missing letters on the 176th Street signage. Discussion
followed about the cost of continued replacement. Alternative
solutions will be sought.
A discussion followed regarding
board replies to HO/member inquires going out identifying board members’
personal email addresses. Bryan Murdock, Webmaster, thinks he
can find an acceptable solution and will report back at the November
HO/members Kellie Morgan, Carol
Ivey and Dawn Tolotti agreed to review the CCRs for exteriors and yards
and make a recommendation to the board at the November meeting.
The November meeting will be
the 1st Wednesday, (11/7/07) to accommodate 2 board members
who will be out of town.
A HO/member suggested that
an option be set up for HO/members to receive notices, newsletters,
etc. electronically. A short discussion followed. No decision
The meeting was closed at 9:12 p.m.